If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Club Financial Package
The Caesar Creek Soaring Club (CCSC) is using an old FoxPro database
that has been functionaing as our financial package tracking membership, flights, shares, billings and expenses. As the computers keep evolving, the software does not and it is getting increasingly difficult to update our systems and keep the software running. I am interested in what software other clubs are using and what they have found as limitations of their use. Anyone who has recommendations is encouraged to respond to this group or directly to president(del) @soarccsc.com. Delete the (del). Thanks Rolf Hegele President CCSC |
#2
|
|||
|
|||
Club Financial Package
On Jan 20, 8:58*pm, Rolf wrote:
The Caesar Creek Soaring Club (CCSC) is using an old FoxPro database that has been functionaing as our financial package tracking membership, flights, shares, billings and expenses. As the computers keep evolving, the software does not and it is getting increasingly difficult to update our systems and keep the software running. I am interested in what software other clubs are using and what they have found as limitations of their use. Anyone who has recommendations is encouraged to respond to this group or directly to president(del) @soarccsc.com. Delete the (del). Thanks Rolf Hegele President CCSC we are a new club planning to use Quickbooks |
#3
|
|||
|
|||
Club Financial Package
We use Quiken Deluxe 2010 in our club, and prior versions since '92
For flight scheduling, I reccommend web based PilotSchedule (free) aerodyne |
#4
|
|||
|
|||
Club Financial Package
we have been using QuickBooks for years.. our tax accountant helped set up
the configuration for account categories of income and expenses. the members are "customer" billings with accounts "Rolf" wrote in message ... The Caesar Creek Soaring Club (CCSC) is using an old FoxPro database that has been functionaing as our financial package tracking membership, flights, shares, billings and expenses. As the computers keep evolving, the software does not and it is getting increasingly difficult to update our systems and keep the software running. I am interested in what software other clubs are using and what they have found as limitations of their use. Anyone who has recommendations is encouraged to respond to this group or directly to president(del) @soarccsc.com. Delete the (del). Thanks Rolf Hegele President CCSC |
#5
|
|||
|
|||
Club Financial Package
My only problem with Quickbooks is that our accounting folks tell me
that we cannot do any sort of direct export from our online roster (database) into Quickbooks. I have to give them a hokey Excel/CSV export with date fields showing when the members last updated their info - then the accounting folks manually enter any changes that have been made since their last billing cycle... argh! Other than that, it seems to work well for our club. --Noel |
#6
|
|||
|
|||
Club Financial Package
Take a look at FlightSchedulePro.com. Our club uses that for
scheduling aircraft, but they also offer billing and accounting aspect (which I haven't used yet.) The downside would be that it is a fee based service around $40/mnth , so you're looking at a significant recurring cost. The upside is that it is an online tool, can be made to accept credit cards and will get you off of the unmaintained path with the custom software and would likely replace some of the other tools you're currently using. You can get started with the scheduling portion for free and I think they offer a couple of weeks free trial for the accounting aspects. Morgan On Jan 21, 12:35*am, "noel.wade" wrote: My only problem with Quickbooks is that our accounting folks tell me that we cannot do any sort of direct export from our online roster (database) into Quickbooks. I have to give them a hokey Excel/CSV export with date fields showing when the members last updated their info - then the accounting folks manually enter any changes that have been made since their last billing cycle... argh! Other than that, it seems to work well for our club. --Noel |
#7
|
|||
|
|||
Club Financial Package
MGSA (Mid-Georgia Soaring Association) has been using QuickBooks
continuously since 1992. We also used it last year at the 2009 15 Meter Nationals. That made my life easy with a full contest. It is quite robust and serves all our accounting needs. The reporting abilities are quite flexible and allows me to drill down as deeply as needed. The only shortfall is its inability to track ship time, that is done separately in Excel. Maybe there is a way to use QuickBooks, I haven't found it yet. Mitch Deutsch MGSA Treasurer "Rolf" wrote in message ... The Caesar Creek Soaring Club (CCSC) is using an old FoxPro database that has been functionaing as our financial package tracking membership, flights, shares, billings and expenses. As the computers keep evolving, the software does not and it is getting increasingly difficult to update our systems and keep the software running. I am interested in what software other clubs are using and what they have found as limitations of their use. Anyone who has recommendations is encouraged to respond to this group or directly to president(del) @soarccsc.com. Delete the (del). Thanks Rolf Hegele President CCSC |
#8
|
|||
|
|||
Club Financial Package
The only shortfall is its inability to track ship time, that is done separately in Excel. Maybe there is a way to use QuickBooks, I haven't found it yet. Mitch Deutsch MGSA Treasurer Maybe if you set up each ship the club owns as a vendor, and every flight time as a purchase? then, you could keep track of the flight time? I have seen it done that way with tow ropes, and number of tows in quickbooks. Seems to work. |
#9
|
|||
|
|||
Club Financial Package
On 1/21/2010 7:59 PM, Mitch Deutsch wrote:
MGSA (Mid-Georgia Soaring Association) has been using QuickBooks continuously since 1992. We also used it last year at the 2009 15 Meter Nationals. That made my life easy with a full contest. It is quite robust and serves all our accounting needs. The reporting abilities are quite flexible and allows me to drill down as deeply as needed. The only shortfall is its inability to track ship time, that is done separately in Excel. Maybe there is a way to use QuickBooks, I haven't found it yet. Mitch Deutsch MGSA Treasurer wrote in message ... The Caesar Creek Soaring Club (CCSC) is using an old FoxPro database that has been functionaing as our financial package tracking membership, flights, shares, billings and expenses. As the computers keep evolving, the software does not and it is getting increasingly difficult to update our systems and keep the software running. I am interested in what software other clubs are using and what they have found as limitations of their use. Anyone who has recommendations is encouraged to respond to this group or directly to president(del) @soarccsc.com. Delete the (del). Thanks Rolf Hegele President CCSC Quickbooks is an outstanding general purpose accounting package used by 90% of the small businesses in the USA. A typical club needs to track 3 items: Dues, aircraft usage, and tows. In Quickbooks, each member would be set up as a customer. You can then set up saved invoice transactions for each member for dues. You can specify the schedule and automatically generate these invoices. For billing aircraft usage and tows, you can take your daily log sheet and create an invoice for each member showing the tow charge and glider rental for each flight as a separate line item. You can set up a separate dept for each aircraft, so that the price per minute or hour can be different and total usage can be tracked separately for each aircraft. One big plus that Quickbooks has is that invoices and statements can be automatically e-mailed to customers. If you want to spend the money, the "customer" can electronically pay his monthly statement. Finally, if none of this works, you have the option to create your own software for tracking aircraft utilization. Quickbooks has a complete set of APIs so you can transfer this data into Quickbooks and use Quickbooks for billing, AR, and financial reporting. Mike Schumann -- Mike Schumann |
#10
|
|||
|
|||
Club Financial Package
I was treasurer at a 100+ member club using Quick Books. It was fairly
good and set up as follows: Members = Customers. Glider rentals = products = xx Minutes of G103, xx minutes of 2-33, etc. Tows = products = xx feet of Pawnee tow, xx feet of Scout tow, etc. Winch launch = product. They also track instructor flights, and tons of extra info. Dues are automatic recurring monthly charges. It sends bills via email in PDF format. It creates summaries that look good at the club meetings. If you get QB or some other s/w, I'm sure you can find more detailed help in RAS. Heck maybe treasurers could form their own group and share ideas. |
|
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
Complete soaring package for sale | [email protected] | Soaring | 0 | August 29th 08 09:09 PM |
You M.ust know this to get Financial Aid! | [email protected] | Piloting | 0 | April 10th 08 07:24 PM |
XM financial trouble | [email protected] | Instrument Flight Rules | 21 | March 22nd 06 06:09 PM |
Need a financial help !!! | [email protected] | Piloting | 11 | October 13th 05 08:34 AM |
Need a financial help !!! | [email protected] | General Aviation | 1 | October 12th 05 04:25 AM |